Case Studies
Three examples of what we build — custom AI systems, smart workspaces, and automations that give back your most valuable resource: time.
Client: Freelance Copywriter — overwhelmed with 6+ active clients, sticky notes, and scattered spreadsheets
❌ Before
✓ After
The Challenge
A copywriter managing 6+ simultaneous clients had no single source of truth. Invoices were done in Google Docs, deadlines in a basic calendar, client notes in email. Things were falling through the cracks — including overdue payments.
Our Solution
We built a three-database Notion workspace where Clients → Projects → Invoices are all linked. Automated formulas surface overdue alerts, calculate outstanding balances, and flag projects past deadline — no manual tracking needed.
Key Deliverable
A complete workspace with 5 custom views (Pipeline Board, Deadline Calendar, Revenue Dashboard, Leads Tracker, Overdue Filter) plus a master dashboard page pulling data from all three databases into one command center.
Client: Residential Real Estate Agent — spending hours writing listing descriptions and responding to repetitive client inquiries
❌ Before
✓ After
The Challenge
A busy real estate agent was spending 2–3 hours daily on writing tasks: property descriptions, follow-up emails, and navigating sensitive client questions about neighborhoods and market conditions — all while managing active listings.
Our Solution
We built HomeVoice — a purpose-trained Custom GPT loaded with the agent's knowledge base, brand voice, local market data, and objection scripts. It handles listing copy, client Q&A, and follow-up emails with consistent professionalism.
Key Deliverable
A fully configured Custom GPT with 5 conversation modes, Fair Housing-compliant response templates, market summary generation, and a 6-file knowledge base covering listings, neighborhoods, and common objections — ready to deploy in minutes.
Client: Etsy Candle Shop Owner — drowning in manual customer messages, inconsistent Instagram posts, and reactive inventory management
❌ Before
✓ After
The Challenge
A solo Etsy seller making handmade candles was spending 8–12 hours/week on three purely repetitive tasks: answering customer messages, writing Instagram captions, and manually tracking inventory — leaving almost no time for actual making.
Our Solution
Three Make.com automations, all running in parallel: an AI-powered customer responder that classifies and replies to messages, an Instagram scheduler that generates captions from photos, and an inventory alert system that fires before stock runs out.
Key Deliverable
A complete automation suite with 18+ configured modules, an AI classification engine, a Google Sheets logging system, Buffer integration for Instagram, and Twilio SMS alerts — all running for under $32/month in tool costs.
Tell us about your workflow in 2 minutes. We'll send back a custom plan within 24 hours — no commitment required.